Job Project Administrator, West End

EBC thinks outside the box and deploys all its know-how to carry out major infrastructure projects: bridges, roads, highways, tunnels, marine installations. Our ability to meet deadlines and budgets as well as our vast expertise in the field allow us to actively participate in large-scale projects such as the Samuel-De-Champlain Bridge, the Réseau Express Métropolitain (REM) and the Site C hydro-electric power station located near Fort St-John in British Columbia.

Under the supervision of the Project Manager and Project Director, the Project Administrator will have the opportunity to assume important and diversified functions and responsibilities including:

Responsibilities:

• Ensure the processing and drafting of all required correspondence and ensuring the execution of various mandates between the different departments;
  
• Fulfill requests related to office management and administrative tasks;
  
• Provide payroll support to the project, including the daily completion of time sheet entry, as well as answer inquiries to site personnel related to payroll matters;
  
• Provide purchasing support to the project, including the issuing of POs, reconciliation of receipts and data entry;
  
• Receive visitors, deliveries, communications, etc. at the office, direct them appropriately;
  
• Coordinate various executive or project management meetings, including the preparation of necessary documents and/or presentations;
  
• Structure and effectively maintain a filing system;
  
• Prepare, record, and follow up on payments of expense accounts;
  
• Maintain an inventory of office supplies, equipment, and materials;
  
• Complete correspondence requests, such as writing letters and completing various documentation;
  
• Coordinate and book the necessary arrangements for travel;
  
• Additional tasks may be required.
  

• Post Secondary Education in Business Administration or similar program, or a combination of relevant training and experience;
  
• 1-2 years of experience in a similar role, preferably in the construction industry;
  
• Excellent command of Microsoft Office Suite and Outlook applications;
  
• Knowledge of the construction industry;
  
• Bilingualism, French and English, would be considered an asset.
  

• Strong organizational skills with the ability to multi-task;
  
• Takes initiative;
  
• Enjoys working in a team;
  
• Excellent communication skills;
  
• Interpersonal skills, tact, and diplomacy;
  
• Responsible and honest;
  
• Acts with discretion, and able to maintain and manage confidential information;
  
• Thoroughness and rigor;
  
• Excellent time management skills and ability to prioritize work.
  

• Competitive salary;
  
• 4 weeks of annual vacation;
  
• Flexible group insurance program upon entry;
  
• Group RRSP with employer contribution to a Deferred Profit-Sharing Plan (DPSP);
  
• 24-hour access to a virtual doctor (telemedicine);
  
• Training and development programs;
  
• Employee assistance program;
  
• Active social club and health and wellness committee;
  
• Diverse, innovative and stimulating environment;
  
• A company built on values of respect, integrity and a job well done;
  
• Firm recognized as one of Canada’s Best Managed Companies.